Effective date: 27 January 2026
The Kenya Association of Clinical Pathologists (KACP, we, us, our) is committed to protecting the privacy and confidentiality of the personal data of our members, partners and website visitors. This policy sets out how we collect, use, disclose and safeguard your information when you interact with the Association through our website, membership portal, events and other services.
1. Introduction
By engaging with KACP you consent to the data practices described in this policy. We adhere to the Data Protection Act, 2019 of Kenya and are committed to maintaining high standards of data privacy and security for our professional community.
2. Information We Collect
We collect information you provide directly to us, and data collected automatically.
2.1 Information you provide
Personal and professional identification. Name, title, institutional affiliation, contact details (email, telephone, address), membership number and professional credentials.
Professional information. Curriculum vitae, areas of specialisation, continuing professional development (CPD) records and committee interests.
Financial information. Payment details for membership dues, event registration or donations. All financial transactions are processed through secure third party payment gateways.
2.2 Information collected automatically
Technical and usage data. IP address, browser type, device information, pages visited and engagement metrics, collected through cookies and similar technologies.
3. How We Use Your Information
We use the information we collect for legitimate professional and operational purposes, including:
- Administering your membership, including renewals, benefits and directory listings
- Processing registration for conferences, seminars, workshops and other CPD events
- Communicating Association news, scientific bulletins, policy updates and event invitations
- Internal analysis to improve our services, website and member offering
- Facilitating professional networking among members, with explicit consent where required
- Complying with applicable Kenyan law and professional regulation
4. Information Sharing and Disclosure
KACP respects your privacy. We do not sell or rent your personal data. We share your information only in the following circumstances.
4.1 With trusted service providers
We share data with trusted third parties who support our operations, such as secure email platforms, event management software and payment processors, under strict confidentiality and data processing agreements.
4.2 For professional events
With co-hosting organisations for events you register for, which may include your name and affiliation on participant lists or conference materials.
4.3 For legal compliance
Where necessary to comply with a legal obligation, to protect the rights and safety of KACP or others, or in connection with judicial proceedings.
4.4 With your consent
For any other purpose disclosed to you at the point of collection, with your explicit permission.
5. Data Security
We apply appropriate technical and organisational measures designed to protect your personal data against unauthorised access, alteration, disclosure or destruction. These include secure servers, data encryption and strict access controls. No method of electronic transmission or storage is completely secure, so we cannot guarantee absolute security.
6. Your Data Protection Rights
Under the Data Protection Act, 2019 of Kenya you have rights over your personal data, which may include:
- The right to access, correct or update your personal information
- The right to request deletion of your data, subject to legal and administrative obligations we must uphold, such as membership records
- The right to object to, or restrict, certain types of processing
- The right to data portability, where applicable
- The right to withdraw consent at any time, where processing is based on consent
To exercise these rights, contact our Data Protection Officer using the details in section 9.
7. Cookies and Tracking Technologies
Our website uses cookies to improve your experience, analyse site traffic and personalise content. You can control cookie settings through your browser preferences. Disabling cookies may limit the functionality of the site.
8. Changes to This Policy
We may update this policy from time to time to reflect changes in our practices or in the law. Material changes will be posted here with an updated effective date. Your continued engagement with KACP after such a change constitutes acceptance of the updated policy.
9. Contact Us
For any question, concern or request about this policy or our data practices, contact our Data Protection Officer:
- Kenya Association of Clinical Pathologists, attention: Data Protection Officer
- Email: info@kacp.co.ke
- Postal address: P.O. Box 248-00202, Nairobi, Kenya
- Physical address: Hurlingham, off Argwings Kodhek Road, Nairobi
